[Scott F.]

Hiya Guys,

Got a question for you MS guru's out there. I'm wanting to set up a separate email account in MS Outlook for my work on my home computer. What I'm trying to do is keep my personal and work emails segregated. I'm currently running MS Office 2000 (SP-3). I've been thinking about investing in Outlook 2007. At my office, we are running Office 2003 and I really like the feel and interface better than Office 2000.

What I'm trying to do is (with a rule set or whatever) download both my work email and personal email into Outlook and keep them in separate folders without having to manually move them from the Inbox to their respective folders. Using a rule governed by incoming sender won't work (without lots of work). I would prefer a rule that separates the email based on which email account it comes in on but I can't seem to find that feature in Outlook 2000. I'm not sure Outlook 2007 has that feature either.

I know I could setup myself as separate user just for my work activities but that is sort of a pain too since I can't have access to my personal calender, contacts, notes and so forth in my personal Outlook profile without logging off then re-logging on under my personal account. Oh, I forgot to mention, I sync Outlook (not email, just calender, contacts, to-do and notes) with my phone (Sprint HTC-6800 PPC). It is pretty crucial that my work and personal calenders, contacts and so on co-exist.

I'm not sure any other 3rd party email/client/calender program will sync with my phone 

Am I missing a setting or configuration already built into MS Outlook 2000?
Anybody have enough experience with MS Outlook 2007 to comment whether is will do what I want?
Any other suggestions?

TIA!

[WGH]

Does Outlook get your business and personal emails from separate POP3 accounts and put them all in one folder
or
Is business email forwarded to your home account?

[richidoo]

I just checked my Outlook 2000 rule wizard, and saw that I am filtering accounts directly. The resulting rule reads: "Apply this rule after the message arrives. When received through the XYZ account, move it to the ABC folder."
Rich

[toocool4]

I have not got outlook to hand at the moment, but you did not say how you are getting your e-mails work and home.

Because I don’t know too much about your set-up so I can only give you a few general pointers.

Assuming your e-mail addresses for work and home are different. What you need to do is set-up a personal folder say for your home e-mail and leave the main one for your work. So you have your normal inbox, sent items, calendar etc which goes with your main account. By creating a personal folder you also have all this items in your personal folder i.e. inbox, sent items, calendar etc. once you have all this set-up just set-up an inbox assistant / rule to look at how the e-mail is sent too and then put it in the appropriate inbox, i.e. sent to you personal e-mail move to personal folder inbox else leave in main inbox.

You will find that once you set-up a personal folder you have all the same functions you have with the main one. This rule will only work while your outlook is on, once you put outlook on anything that comes in will be sorted into the correct folder for you. When you sent you will have to choose the correct account to send from otherwise they may all appear to come the same account.

Hope this helps.

Chris     

[Scott F.]

Thanks for the tips guys. I think I've found the proper rule (it was hiding  ). I'll try setting up a rule set for one of my other email accounts and test it for a bit before I decide to log onto my work server and download all my business emails.

I wonder if I can create a rule set for outgoing emails where whatever email I am responding to (work or personal), it gets sent by that email account  That would save me from going to the menu and choosing an account to send it with all the time.

Thanks!

[toocool4]

If you are using POP3 accounts it will automatically reply with the accounts that it came in on. But if you are writing a new e-mail you will need to select the account you want to send from.

Chris